How It Works
ChartSpan’s RapidAWV™ offers an innovative approach to ensuring your Medicare patients receive an annual wellness visit (AWV), helping to improve care and identify opportunities for revenue-producing, preventative care activities. Conduct AWVs in-office or virtually...our software is flexible to meet your needs!
The COVID-19 outbreak has caused a devastating loss for practices across the nation. Let AWV software help recoup the loss of face-to-face E&M revenue, as well as keep your ACO and Quality scores on track for 2020.
With RapidAWV™, it’s simple. Our software first identifies your eligible Medicare beneficiaries as they come in for their regularly scheduled appointment. Since no coinsurance is required for an Annual Wellness Visit, it is easy to have your patients participate. The patient completes a comprehensive health risk assessment (HRA) through our software in 10-12 minutes. The HRA includes questions that assess a variety of health topics such as fall prevention, cognitive impairment, and advance care planning. Then, reports are generated for you and the patient to evaluate and discuss a proactive plan for better health. You may enter vitals and other routine measurements, including blood pressure, weight, and height, before or after the HRA has been completed.
AWV Frequently Asked Questions (FAQ)
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Unique Technology
ChartSpan’s next generation RapidAWV™ solution has been reengineered to offer more flexibility and more benefit to patients and practices than ever before. ChartSpan has designed an entirely new system that delivers accurate eligibility checks and an efficient annual wellness visit questionnaire for practices. Our AWV software demonstrates several one-of-a-kind features:
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Real-Time Eligibility Verification
Never miss an eligible patient again with instant checks against CMS' HETS system
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Telehealth Friendly
Accessible through telehealth platforms so you can serve your patients remotely if needed
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Scheduling Integration
Integrates with practice scheduling systems to ensure visibility of eligible patients on daily schedules
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Flexible Operating System Capabilities
Android and iOS compatible
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Senior-Friendly Interface
Simple design and large font for legibility
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Translation Options
Over 50 languages available through translation technology
"What Will RapidAWV™ Do For Me?"
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Conduct Annual Wellness Visits
Increase your AWV capture rate by simplifying your Medicare annual wellness visit process.
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Increase Reimbursements
Provide an extra stream of revenue for your practice with average reimbursements between $118-$174 per AWV completed.
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Never Miss an Eligible Patient
Real-time eligibility checks through Medicare's HETS system ensure that you never miss an eligible patient.
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Save Precious Time
Our seamless AWV software prevents you from wasting time scheduling, checking eligibility, and
performing the AWV during office visit time.
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Collect Data
Gather critical, proactive data about your patients to help you identify gaps in care.
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Increase Revenue
AWVs are proven to drive follow-up screenings and other tertiary services for additional practice revenue.
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Improve Patient Outcomes
Patients who receive an AWV experience a 5.7% reduction in healthcare costs due to better health.*
*The American Journal of Managed Care – ACO study of patients who received an AWV. -
Improve Quality Scores
Our software helps you close gaps in care and proactively care for your patients. As a result, MIPS and ACO quality scores will simultaneously improve.
Reporting
Provider Report
Based on the patient’s answer to the HRA questions, the provider report will identify risk factors, suggest tertiary services, and create a personalized prevention plan for the patient. Although the full report is thorough, the intuitive design makes it simple to review with color-coded icons notifying you of the most important findings.
Patient Report
The patient report is a shorter summary of the personalized prevention plan that the patient can take with them to checkups with their other healthcare providers. This plan and the conversation you have with the patient are meant to provide health education and preventative care.
RapidAWV™ Pricing
ChartSpan offers straightforward pricing for our annual wellness visit software solution so that you can ensure you are getting every feature you need. In addition, we offer a 5% discount if your contract is paid annually versus monthly.
- AWV Module
- Two Tablets Included, Per NPI
- Quality/MIPS Dashboard
- Real-time Eligibility Verification**
- Scheduling System Integration
- Multi-Language Module
- Onsite or Remote Training
- Live Technical Support
36 Month Contract
$299 /NPI/Month*
- AWV Module Yes
- Two Tablets Included, Per NPI Yes
- Quality/MIPS Dashboard Yes
- Real-time Eligibility Verification** Yes
- Scheduling System Integration Yes
- Multi-Language Module Yes
- Onsite or Remote Training Yes
- Live Technical Support Yes
*Per NPI price requires ACH Debit for payments.
**ChartSpan pays all fees. Does not require structured data feed.
COVID-19 & Annual Wellness Visits - Frequently Asked Questions
Stay focused on your ACO and Quality Measure commitments while you rebuild your practice from the effects of COVID-19. RapidAWV™ helps you balance the loss of face-to-face E&M revenue with virtual Annual Wellness Visits.
Medicare requires the place of service code 02 for telehealth, and modifier 95.
Training will begin once your hardware has arrived onsite. Multiple, 45-min training sessions will be held via video conferencing based on each role in the organization. Staff will be required to follow along with the trainer on the tablet and web application. “Office Hours” with the trainer will be available to staff for two weeks after training to answer any questions about workflow, technology, or other content.
In office, the patient will be handed a tablet to complete the HRA. If an AWV is done remotely, a member of the clinical staff will have to read the questions to the patient and complete the HRA with the patient. A remote AWV requires the use of an interactive audio and video telecommunications system that permits real-time communication.
If you are seeing well visits in your office, then it is perfectly safe to conduct an AWV in the office. Of course always use your best judgment and sanitize the tablet regularly.
Common EHRs We Work With
